Application for TC: Format and Sample Letters for School Students

A Transfer Certificate (TC) is an official document a school gives when a student leaves. It is also called a School Leaving Certificate (SLC) in many places. It usually records the student’s name, admission number, class last studied and date of leaving. The new school generally asks for it during admission.

To get it, you submit an application for TC to the principal. Below are the format, the points to include and six ready-to-edit samples.

Good to know: For classes 1–8, Section 5(3) of the Right to Education Act, 2009 says the head teacher must issue the Transfer Certificate immediately. It also says a delay in producing the TC cannot be a reason to delay or deny admission in the new school. For classes 9–12, rules and timelines vary by board, state and school, so check with your school office.

What Is an Application for TC?

An application for TC is a short formal letter addressed to the school principal or headmaster. A student can write it, or a parent or guardian can write it on the student’s behalf. It states who the student is, which class they are in, why they are leaving, and requests the Transfer Certificate. Students usually need it for changing schools, moving to another city, joining a new school after Class 10 or 12, or discontinuing studies at the school.

Format of an Application for Transfer Certificate

Follow this order. It is the standard formal letter structure, adapted for a TC.

1. Sender’s address: your address at the top left. A parent writes their own address.
2. Date: below your address.
3. Receiver: “The Principal, [School Name], [City]”.
4. Subject: one line, for example “Subject: Application for Transfer Certificate”.
5. Salutation: “Respected Sir/Madam” or “Dear Sir/Madam”.
6. Body (three short paragraphs):
7. • Paragraph 1: who you are, the student’s class and roll number, and the request.
   • Paragraph 2: the reason for leaving and the date.
   • Paragraph 3: dues cleared, documents attached, and a polite request to issue the TC soon.
7. Closing: “Yours faithfully” or “Yours obediently”, followed by your signature and name.
8. Student details: name, class, roll number, admission number and contact number.

For more on this structure, see eSaral’s formal letter format guide.

Points to Include in a TC Application Letter

• Reason for the application for TC: state it honestly and specifically, such as relocation, change of school or completing Class 10 or 12.
• Student details: full name, class and section, roll number, admission number and date of birth. Include the parents’ names if the school asks for them.
• Date of leaving: mention the date you plan to leave, or the date you want the TC by.
• Dues cleared: say that fees, library books and other dues are cleared, if that is true.
• Documents: attach what the school or the new school asks for, and ask for other documents, such as the report card, if you need them.
• Signature: a parent or guardian should sign the application for TC for a minor.

Documents Usually Needed

Requirements differ by school, but many schools ask for:

• the signed application
• a no-dues or fee-clearance note
• a library clearance
• a copy of the student ID or admission details

Ask the school office what applies to you.

Application for TC by Parents for Changing School

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Application for Transfer Certificate for my daughter

Respected Sir/Madam,

I, Anant Sharma, am the father of Vanya Sharma, a student of Class VII (Roll No. 12) in your school. I am writing to request a Transfer Certificate for her.

We have recently shifted to a new home about 30 kilometres from the school. The long daily travel is making it difficult for her to manage her studies and routine, so we have decided to admit her to a school closer to our new residence.

I request you to kindly issue her Transfer Certificate at the earliest so that we can begin the admission process. I have cleared all pending dues.

Thank you for your support.

Yours faithfully,
Anant Sharma

Student details: Name: Vanya Sharma | Class: VII | Roll No.: 12 | Admission No.: [Admission No.] | Contact: [Phone]

Application for TC Due to Transfer of Parent’s Job

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I am Siddharth Jain, a student of Class IX. My father has been transferred to Baroda for his job and has to join there within ten days. Our family will shift on [date].

To continue my studies in the new city, I request you to kindly issue my Transfer Certificate. I have paid all pending dues and returned all library books.

Your help will allow me to join a new school in Baroda without delay.

Thank you.

Yours obediently,
Siddharth Jain
Class IX, Roll No.: [Roll No.]

Application for TC After Class 10

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Request to issue Transfer Certificate

Respected Sir/Madam,

I, Arun Verma, am the father of Aarav Verma, who has completed Class X at your school. I request you to issue his Transfer Certificate, as the new school requires it for admission.

All dues and fees have been cleared. Kindly also provide any other documents needed for the admission process.

Thank you for your cooperation.

Yours sincerely,
Arun Verma

Student details: Name: Aarav Verma | Class: X | Roll No.: [Roll No.] | Admission No.: [Admission No.] | Father’s Name: Arun Verma | Mother’s Name: [Mother’s Name] | Contact: [Phone]

Application for TC After Class 12

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I, Sukashi Gupta, completed Class XII at your school in March [year] with First Division. I have cleared all fees and library dues.

I request you to kindly issue my Transfer Certificate so that I can continue my higher studies without any delay.

Thank you for your support.

Yours obediently,
Sukashi Gupta
Roll No.: [Roll No.] | Admission No.: [Admission No.]

Application for TC to Discontinue Studies

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Request to issue Transfer Certificate

Respected Sir/Madam,

I, Akash Sharma, am the father of Rahul Sharma, a student of Class X in your school. We have decided to discontinue his studies at this school because [state the reason, for example: we are moving to another city].

I request you to issue his Transfer Certificate at the earliest. All dues and fees have been cleared.

Thank you for your cooperation.

Yours faithfully,
Akash Sharma

Student details: Name: Rahul Sharma | Class: X | Roll No.: [Roll No.] | Admission No.: [Admission No.] | Contact: [Phone]

Application for TC for College Students

To,
The Principal / Dean,
[College Name],
[City]

Date: [Date]

Subject: Application for Transfer Certificate

Respected Sir/Madam,

I am Meera Singh, a student of [course and year] with Enrolment No. [number] at your college. I wish to transfer to [new institution] and request you to issue my Transfer Certificate along with any other documents needed.

I have cleared all college and library dues. I will be grateful for your help.

Yours faithfully,
Meera Singh
[Course, Year, Enrolment No.]

Tips for Writing an Application for TC

• Match names, class and roll number exactly with the school records.
• Write the school’s name correctly. Do not copy a sample and leave another school’s name in it.
• Keep the letter to one page with a clear reason, since schools may need it for their records.
• Use formal language and no contractions.
• Have a parent or guardian sign an application for TC for a minor.
• Keep a signed copy for yourself.

Related Letter Pages on eSaral

• Formal Letter Writing
• Informal Letter Writing
• Leave Letter
• Essays in English for School Students