Leave Letter for School: Format, 12 Samples and Tips for Students and Parents

A leave letter for school, also called a leave application for school, is a formal request to the principal for a temporary absence. It is usually written by the student, or by a parent or guardian for younger children. A good leave letter is short, polite, honest and specific about the dates. Below you will find the correct format, twelve ready samples and answers to common questions.

Leave Letter for School Format

A leave letter follows the formal letter format. Use simple, respectful English and keep it to one page.

1. Sender’s address (for parents): Write your address at the top left. Students may skip this and give their class and roll number at the end.
2. Date: Write the date on which you are writing the letter.
3. Recipient: Write “To, The Principal”, followed by the school’s name and place.
4. Subject line: State the purpose in one line, for example “Leave application for two days”.
5. Salutation: Use “Respected Sir” or “Respected Madam”.
6. Body: Give the reason, the exact dates of leave and the date you will return. Add a line promising to complete the missed work.
7. Closing: Use “Yours obediently”, “Yours sincerely” or “Yours faithfully”, followed by the name.
8. Details: Add the student’s name, class, section and roll number. Attach a medical or other certificate if needed.

Sample Leave Letter for School by Students

Leave Letter for School to Participate in a National Level Competition

To,
The Principal
Holy Public School
Chennai
26 July 2023

Subject: Leave application to participate in the National Level Elocution Competition

Respected Sir,

I am Shamita Banerjee, a student of Class X, Roll No. 18. I am happy to inform you that I won first place in the inter-school elocution competition and have been selected for the National Level Competition in New Delhi from 3 August to 7 August 2023. I must report to the venue at 9 a.m. on 3 August.

I therefore request you to grant me leave for one week, from 2 August 2023 to 8 August 2023. I will collect the notes and assignments for the days I miss and complete them soon after I return. I am determined to represent our school well.

Thank you for your support.

Yours sincerely,
Shamita Banerjee
Class X, Roll No. 18

Leave Letter for School for Sick Leave (Fever)

To,
The Principal
Sharda Vidya Mandir School
Bhopal (M.P.)
13 December 2023

Subject: Sick leave application

Respected Sir,

I am Astha Jain, a student of Class 8 A, Roll No. 21. I have had a high fever for the past two days, and my doctor has advised medicines and complete bed rest for one week. I therefore request you to grant me leave from 13 December 2023 to 19 December 2023.

I will return to school on 20 December 2023 and will complete all the lessons I miss. I will submit the doctor’s certificate on my return.

Thank you for your kind consideration.

Yours obediently,
Astha Jain
Class 8 A, Roll No. 21

Leave Letter for School Due to a Family Emergency

To,
The Principal
DAV Senior Secondary School
Indore (M.P.)
27 March 2023

Subject: Leave application due to a family emergency

Respected Sir,

I am Shivalika Oberoi, a student of Class 10 B, Roll No. 7. My mother is seriously ill and needs constant care and frequent hospital visits. Her doctor has advised complete bed rest, and there is no one else at home to look after her.

I request you to grant me leave for one week, from 27 March 2023 to 2 April 2023. My classmates have agreed to share their notes, and I will study the syllabus at home and complete all missed work after I return.

Thank you for your understanding.

Yours obediently,
Shivalika Oberoi
Class 10 B, Roll No. 7

Leave Letter for School for Going Out of Station

To,
The Principal
Delhi Public School
Jaipur (Rajasthan)
2 June 2022

Subject: Request for leave to go out of station

Respected Sir,

I am Adharsh Agarwal, a student of Class VII B, Roll No. 3. My brother’s wedding will be held in Kerala on 5 June 2022. My family and I will leave tomorrow, 3 June, and return to Jaipur on 9 June 2022.

I request you to grant me leave from 3 June 2022 to 9 June 2022. I will find out the lessons taught during my absence and submit the missed work within a week of my return.

Thank you.

Yours faithfully,
Adharsh Agarwal
Class VII B, Roll No. 3

On-Duty Leave Letter for School for a Sports Event

To,
The Principal
Model Higher Secondary School
Jaipur (Rajasthan)
5 November 2023

Subject: Request for on-duty leave for two days

Respected Sir,

I am Maria, a student of Class X C, Roll No. 29. I have been selected to represent our school in the State Level Athletics Competition to be held on 15 and 16 November 2023 at the district stadium in Jaipur.

I request you to grant me on-duty leave for these two days and to issue the bonafide certificate required for the event, so that my attendance is not affected. I will complete all missed coursework after I return.

Thank you for your support.

Yours sincerely,
Maria
Class X C, Roll No. 29

One-Day Leave Letter for School

For a one-day leave application, mention a single date, give the reason in a sentence or two, and promise to complete the missed work.

Leave Letter for School to Attend a Family Function

To,
The Principal
Bal Bhavan School
Bhopal (M.P.)
23 April 2023

Subject: Leave application for one day

Respected Sir,

I am Sarita Jhanwar, a student of Class 9 A, Roll No. 13. I request you to grant me leave on 24 April 2023 to attend my aunt’s engagement ceremony.

I will complete all missed work and make sure my studies are not affected.

Thank you for your kind permission.

Yours obediently,
Sarita Jhanwar
Class 9 A, Roll No. 13

Sample Leave Letter for School by Parents

Parents should include the child’s name, class, section and roll number so that the class teacher can update the record.

Leave Letter for School by Parents for Five Days (Sports Tournament)

Sunita Gupta
Flat 23, Vidisha Enclave
Satya Nagar, Gwalior
4 March 2022

To,
The Principal
Kendriya Vidyalaya, Gwalior

Subject: Request for five days’ leave for a badminton tournament

Respected Sir,

I am Sunita Gupta, mother of Anita Gupta, a student of Class 9 B, Roll No. 15. Anita has been selected to play in the National Level Badminton Tournament, which begins on 10 March 2022 and will last five days.

I request you to grant her leave from 10 March 2022 to 14 March 2022. She will rejoin school on 15 March 2022, and I will make sure she catches up on her classwork.

Thank you for your kind consideration.

Yours faithfully,
Sunita Gupta
(Mother of Anita Gupta, Class 9 B)

Letter to the Principal to Allow Late Arrival at School

Sarita Sen
48, Saket Nagar
Bhopal (M.P.)
4 March 2022

To,
The Principal
Mother Teresa Public School, Bhopal

Subject: Request to allow my daughter to join school one hour late for 15 days

Respected Sir,

I am Sarita Sen, mother of Pragya Sen, a student of Class 8 B, Roll No. 12. Pragya has been selected to perform at an international Odissi dance festival on 15 April 2022, and her guru has advised daily practice.

Her practice session ends at 8:30 a.m., so she cannot reach school on time. I request you to allow her to join school one hour late for the next 15 days, starting 7 March 2022. She will complete all missed work and ensure her studies do not suffer.

I shall be grateful for your understanding.

Yours faithfully,
Sarita Sen
(Mother of Pragya Sen, Class 8 B)

Leave Letter for School for a Family Wedding

Savita Sen
60, Shakti Nagar
Bhopal (M.P.)
4 March 2022

To,
The Principal
Mother Teresa Public School, Bhopal

Subject: Leave application for one day

Respected Sir,

I am Savita Sen, mother of Nidhi Sen, a student of Class 8 A. Nidhi’s aunt is getting married tomorrow, 5 March 2022, and the family would like Nidhi to attend the ceremony. I therefore request you to grant her leave for that day.

She will complete any classwork and homework she misses.

Thank you.

Yours sincerely,
Savita Sen
(Mother of Nidhi Sen, Class 8 A)

Leave Letter for School by Parents for a Family Trip

Rajesh Jain
78, Mahaveer Nagar
Bhopal (M.P.)
8 November 2023

To,
The Principal
St. Mary’s Convent School, Bhopal

Subject: Request for seven days’ leave for a family trip

Respected Sir,

I am Rajesh Jain, father of Navya Jain, a student of Class 10 B. Our family has planned a trip from 10 November 2023 to 16 November 2023, and I request you to grant Navya leave for these seven days.

She will rejoin school on 17 November 2023 and will complete the work she misses.

Thank you for your understanding.

Yours faithfully,
Rajesh Jain
(Father of Navya Jain, Class 10 B)

Half-Day Leave Letter for School

Sudhir Malhotra
12, Shivaji Nagar
Bhopal (M.P.)
12 September 2023

To,
The Principal
St. Theresa Convent School, Bhopal

Subject: Request for half-day leave

Respected Sir,

I am Sudhir Malhotra, father of Vicky Malhotra, a student of Class 8 C. Vicky has been unwell since last night, and I have booked a doctor’s appointment for him at 11:00 a.m. today. I request you to permit him to leave school at 10:30 a.m.

He will complete the classwork he misses.

Thank you.

Yours sincerely,
Sudhir Malhotra
(Father of Vicky Malhotra, Class 8 C)

Leave Letter for School by Email

Many schools now accept leave requests by email. Keep the subject line clear and include the student’s class and roll number.

To: [principal’s email address]
From: [parent’s email address]
Date: 4 January 2023
Subject: Leave application for Yash Jain, Class 7 B

Dear Sir,

I am writing to inform you that my son, Yash Jain, a student of Class 7 B, Roll No. 9, will be unable to attend school for five days, from 5 January 2023 to 9 January 2023, because his mother has been hospitalised and there is no one to take him to school.

I request you to grant him leave for these days. He will rejoin school on 10 January 2023 and will complete the missed work.

Thank you for your understanding.

Yours sincerely,
Sujit Jain
Parent of Yash Jain, Class 7 B

Tips for Writing a Leave Letter for School

• Be honest and specific about the reason.
• Mention the exact dates and the date of return.
• Keep the letter short and polite; avoid long, complicated sentences.
• Promise to complete the missed classwork and homework.
• Attach a medical certificate for illness, or a permission or participation letter for events, if the school asks for one.
• Proofread for spelling and grammar before submitting.

Common Mistakes in a Leave Letter for School

• Writing vague reasons such as “personal work” without details.
• Forgetting the dates or giving dates that do not match the number of days.
• Leaving out the class, section and roll number.
• Using informal or casual language.
• Submitting the letter after the leave has already ended, without a reason.

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